Deep Blue Recruitment Privacy Policy
Protecting your personal data is our priority. This privacy policy explains how Deep Blue Recruitment processes and protects personal data about:
candidates who register with us for positions that we are managing for our clients and for roles at Deep Blue Recruitment, or through our website, job boards, social media sites or other sources;
prospective candidates,
business contacts at our clients and suppliers; and
users of our websites;
Personal data we collect
Candidates When you register with us as a candidate to provide work finding services to you, we process your personal data, including but not limited to your name, contact details and information from your CV.
If you use our website, click on links in emails we send to you, open or forward them, or sign up to receive job alerts or other content from us, we also collect personal data from those interactions.
We also obtain personal data about you from third parties, including,
referees - when you are offered a job;
former employers - to confirm dates of employment;
educational institutions - to check your academic qualifications;
publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you;
clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV.
Prospective Candidates We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.
Users of our website or apps If you contact us, we will also collect information about your enquiry.
Clients We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, newsletters or other content we have sent to you. We also process feedback that you provide about our candidates.
If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.
Suppliers We typically collect your name and contact details as a business contact for your organisation.
Providing your personal data
In some cases, it will be necessary for you to provide personal data to us. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.
How we use your personal data
Candidates
We use your personal data to:
provide you with work finding services;
communicate with you;
enable you to upload your CV and apply for jobs;
personalise your experience by creating a candidate profile;
enable us to monitor equality and diversity;
provide you with interviewing and salary advice; and
send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.
Prospective Candidates
We use your personal data to:
determine if you may be interested in our services and how we can assist you;
to contact you and find out if you are interested in our services.
Clients
We may use your personal data:
to provide recruitment services to you;
to communicate with you;
to get feedback from you on our services through client satisfaction surveys, in order to improve our services and to develop new services;
to maintain our business relationship with you;
to answer your enquiries when you contact us;
to fulfil contractual obligations to you;
to establish, exercise or defend legal claims; and
for direct marketing purposes.
Legal Grounds for processing your Personal Data
Under the GDPR, we rely on the following legal grounds to process your personal data:
(a) Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;
(b) Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.
(c) Our legitimate interests or those of a third party - including:
providing our services to you;
responding to your requests and enquiries;
informing you about our services and;
ensuring that our operations are conducted in an efficient manner.
Who we share your personal data with
Third Parties
If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.
We also share your personal data and, where necessary, special category data with third party service providers who perform services and functions on our behalf, such as:
conducting employment reference checks;
conducting qualification checks;
carrying out criminal convictions checks (as required);
verifying details you have provided from third party sources;
conducting psychometric evaluations or skills tests;
hosting personal data for us;
administering surveys or competitions on our behalf;
assisting us to communicate with you; and
providing research and mailing house or other direct marketing services.
We contractually require minimum standards of confidentiality and data protection from our third party service providers. If we need to send personal data outside the EEA, we will ensure that adequate safeguards are in place, such as the Model Clauses.
How long we hold your personal data for
We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.
We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.
Where we process your personal data for direct marketing purposes, we will do so until you ask us to stop, and for a short period after this (to allow us to implement your request). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely, so that we can respect your request.
Your rights in relation to personal data we hold about you
You have several rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.
In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process your personal data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).
These rights may be limited, for example, if complying with your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests for keeping. We will inform you of any relevant exemptions we are relying on when we respond to your request.
How to Contact Us
Questions and Complaints
If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us or write to us as:
email us at info@deepbluerecruitment.com
write to our DPO at: Data Protection Officer of Deep Blue Recruitment Limited, 20-22 Wenlock Road, London, N1 7GU.
If you have unresolved concerns, and you live or work in the UK or believe that a personal data breach happened in the UK, you have the right to complain to the UK Information Commissioner’s Office who can be contacted at:
Telephone: 0303 123 11113
Website: https://ico.org.uk/concerns/
Changes to our Privacy Policy
We may change this privacy policy at any time. If we do so, we will post updates on this site.
This Privacy Policy was last updated on 22 February 2022.